Faculty Resources for Study Abroad

Getting Started
- Every program involving faculty working with students outside of the United States must be approved by the Overseas Study Advisory Council (OSAC). This includes independent study classes and not-for-credit courses. OSAC's role is outlined here.
- OSAC has developed a set of guidelines for developing proposals. These Guidelines apply to all IU campuses proposing overseas study programs.
- IUPUI faculty must initially submit their proposals to the IUPUI Director of Study Abroad. The IUPUI Study Abroad Office will work with IUPUI faculty to develop a complete proposal, which will then be submitted by us to OSAC for approval.
- Proposals may be submitted at any time. After IUPUI approval, they are reviewed by a sub-committee prior to final OSAC approval.
Program Director Workshops
- All workshops are scheduled in ES 2132. Please RSVP to Stephanie Leslie at slleslie@iupui.edu, stating which date you plan to attend.
- Planning Ahead: Safety and Security in Study Abroad
  Programs Maintaining the health, safety and security of participants is an important consideration for any study abroad program – whether in London or Nairobi. In this session we will preview types of crises a program leader may face on a program abroad; identify proactive measures to facilitate crisis management, if necessary; clarify roles for crisis response; outline IUPUI’s support for program leaders during crises abroad; facilitate development of a crisis plan for the specific program location(s); and provide opportunities for program leaders to learn from one another on managing unexpected issues abroad.
- Safety and Security workshops for faculty are scheduled for the following dates/times:
  - Friday, March 1: 12 - 2pm
  - Wednesday, March 27: 9 - 11am
  - Tuesday, April 9: 2 - 4pm
  - Friday, April 19: 12 - 2pm
  - Monday, April 29: 10am - 12pm
  - Friday, May 10: 1 - 3pm
- How to Develop a Faculty-Led Study Abroad Program
  - Wednesday, April 10: 12 - 2pm
- Adaptive Educational Services (AES)
  - Monday, April 22: 10am - 12pm
- Code of Conduct
  - Friday, May 3: 12 - 2pm
Required Reports
- Within a month after the completion of a study abroad program the program director is required to submit a Director's Report. The report should be sent to the IUPUI Study Abroad Office who will forward it to OSAC. For an example of how to write this report click on the Directors Report Template.
- The following links may also prove useful:
  - Handbook for Faculty Taking Groups Overseas
  - Summary of Undergraduate Academic Policies and Procedures

Within a month after the completion of a study abroad program the program director is required to submit a Director's Report. The report should be sent to the IUPUI Study Abroad Office who will forward it to OSAC. For an example of how to write this report click on the Directors Report Template.
The following links may also prove useful:
- Handbook for Faculty Taking Groups Overseas
- Summary of Undergraduate Academic Policies and Procedures

Faculty Forms
Insurance
- Full-time, benefit eligible employees of Indiana University, are automatically covered under the FrontierMEDEX Travel Assistance service that is included in the Basic Group Life Insurance plan. Please contact University Human Resources to verify that you are covered under this service: (812) 855-2007
  
  Benefit eligible employees of Indiana University may choose to enroll in IU’s Personal Accident Insurance plan which includes the service, CIGNA Secure Travel. This is an optional benefit with additional cost. It is not a part of the regular medical insurance plan. If you aren't already enrolled in personal accident insurance, then you can't add it until the next open enrollment period.
  
  Some domestic health insurance policies may provide coverage during international travel. Check your current health insurance policy to verify what type of coverage it provides and if it will cover you for the duration of your program abroad. If your current policy provides coverage, it may only cover accident or illness expenses outside of the U.S. We recommend that everyone traveling abroad get coverage for medical evacuation, which pays for the expenses to send the patient to a medical facility or back to the U.S. for medical treatment, and repatriation, which covers the expenses to return an individual's remains to their home country in the event of death.
  
  Faculty and staff going on an IU study abroad program to provide program support may choose to purchase insurance coverage through HTH Worldwide at a discounted rate. They can choose between two insurance plans:
  - Stand Alone Plan ($10.40 per month)
  - Blanket Student Accident and Sickness Insurance Plan ($27.85 per month)
  Faculty or staff wanting to purchase one of these plans needs to submit the Faculty & Staff Insurance Enrollment Form to the IUPUI Study Abroad Office. Please contact the IUPUI Study Abroad Office if you have any questions (317) 274-2081; abroad@iupui.edu
  
  To access an HTH Worldwide Insurance claim form, please click here.
  
  To research other insurance providers that offer international accident and sickness plans to cover you while abroad, please click here.

IUPUI

Faculty Resources for Study Abroad