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IUPUI Study Abroad Office
902 W. New York St.,
ES 2129B
Indianapolis, IN 46202 USA
Phone: (317) 274-2081
Fax: (317) 278-2213

Office Hours
Regular Hours: Monday - Friday,
9:00 a.m. - 5:00 p.m.
Summer and Break Hours: Monday - Friday,
9:00 a.m. - 4:00 p.m.

"Shanghai." Photo by Michael Horrocks

Faculty Resources for Study Abroad

  • Getting Started
    • Every program involving faculty working with students outside of the United States must be approved by the Overseas Study Advisory Council (OSAC). This includes independent study classes and not-for-credit courses. OSAC's role is outlined here.
    • OSAC has developed a set of guidelines for developing proposals. These Guidelines apply to all IU campuses proposing overseas study programs.
    • IUPUI faculty must initially submit their proposals to the IUPUI Director of Study Abroad. The IUPUI Study Abroad Office will work with IUPUI faculty to develop a complete proposal, which will then be submitted by us to OSAC for approval.
    • Proposals may be submitted at any time. After IUPUI approval, they are reviewed by a sub-committee prior to final OSAC approval.
  • Financial Management
    • Program directors are encouraged to meet with their fiscal officer early as they are developing a program and then again at least six months before program departure each year a program will run. Fiscal officers can assist program directors in determining program budgets, pre-payment deadlines and in navigating the IU systems necessary for making program payments. OIA has developed two documents to assist program directors in managing program financials.

    • Study Abroad Program Fee Description outlines the process of collecting funds from students for study abroad program costs.

    • IUPUI Overseas Study Accounting Administration – Best Practices outlines the processes involved in making payments related to study abroad programming.
  • Program Director Workshops
    • Please RSVP to Stephanie Leslie ( with the date you plan to attend.

    • Planning Ahead: Safety and Security in Study Abroad Programs

      This training is required for all program leaders.
      Maintaining the health, safety and security of participants is an important consideration for any study abroad program – whether in London or Nairobi. In this session we will preview types of crises a program leader may face on a program abroad; identify proactive measures to facilitate crisis management, if necessary; clarify roles for crisis response; outline IUPUI's support for program leaders during crises abroad; facilitate development of a crisis plan for the specific program location(s); and provide opportunities for program leaders to learn from one another on managing unexpected issues abroad.

    • Safety and Security workshops for faculty are scheduled for the following dates/times:
      • Wednesday, October 1 : 9 - 11am , ES 2129 (OIA Conference Room)
      • Thursday, November 13: 1 - 3pm, ES 2129 (OIA Conference Room)
      • Wednesday, December 10: 10am - 12pm, ES 2129 (OIA Conference Room)

  • Program Management
      • Within a month after the completion of a study abroad program the program director is required to submit a Director's Report. The report should be sent to the IUPUI Study Abroad Office who will forward it to OSAC. For an example of how to write this report click on the Directors Report Template.
  • Faculty Forms
  • Insurance
    • Full-time, benefit eligible employees of Indiana University, are automatically covered under the FrontierMEDEX Travel Assistance service that is included in the Basic Group Life Insurance plan.  Please contact University Human Resources to verify that you are covered under this service: (812) 855-2007

      Benefit eligible employees of Indiana University may choose to enroll in IU’s Personal Accident Insurance plan which includes the service, CIGNA Secure Travel.  This is an optional benefit with additional cost. It is not a part of the regular medical insurance plan.  If you aren't already enrolled in personal accident insurance, then you can't add it until the next open enrollment period.

      Some domestic health insurance policies may provide coverage during international travel.  Check your current health insurance policy to verify what type of coverage it provides and if it will cover you for the duration of your program abroad.  If your current policy provides coverage, it may only cover accident or illness expenses outside of the U.S.  We recommend that everyone traveling abroad get coverage for medical evacuation, which pays for the expenses to send the patient to a medical facility or back to the U.S. for medical treatment, and repatriation, which covers the expenses to return an individual's remains to their home country in the event of death.

      Faculty and staff going on an IU study abroad program to provide program support may choose to purchase insurance coverage through HTH Worldwide at a discounted rate.  They can choose between two insurance plans:

      Faculty or staff wanting to purchase one of these plans needs to submit the Faculty & Staff Insurance Enrollment Form to the IUPUI Study Abroad Office.  Please contact the IUPUI Study Abroad Office if you have any questions (317) 274-2081;

      To access an HTH Worldwide Insurance claim form, please click here

      To research other insurance providers that offer international accident and sickness plans to cover you while abroad, please click here.

  • Grants
    • The following grants may aid IUPUI faculty and staff in developing a study abroad program:

    • OVPIA Overseas Study Program Development Grants provide support for faculty to explore the academic and logistical local arrangements for prospective faculty-led study abroad programs. Note: this grant is limited to full-time academic appointees at IUB, IUE, IUK, IUN, IUPUI, IUS, IUSB.

    • Service Learning Assistant Program may be used by faculty or professional staff to support a student who will assist a in implementing service projects abroad.